How To Find The Best Office Printer

When it comes to buying a printer, not all printers are made alike.  An office printer is going to require a different set of qualifications than a home printer or one primarily made for printing high-quality photos.  We’ll go over the key features to look for when choosing a printer to help you find the best printer for your office.

Upfront Cost Vs. Long-Term Cost

Your budget is going to play a large part in the type of printer you select.  If your budget for buying a new printer is relatively small, then you’re going to want to find something with a low upfront cost to stay within budget.  However, this may end up costing you more in the long term if the printer you choose needs frequent cartridge replacements or regular maintenance.  You may be better off spending more on a better quality printer and saving money in the long run.

Maintenance Requirements

Ideally, you’ll want to select a printer that doesn’t require too much maintenance.  Look for a printer that isn’t prone to jamming, especially if you require one that prints copious amounts of documents every day.


Printing speed may or may not be a major concern for your office.  If you have a lot of workers who need to print things off multiple times per day, then you’ll need to find a printer that can keep up.  If you work in a smaller office with fewer workers, then you might be able to get away with a printer that runs a little bit slower.


Printing quality is another important factor that can affect what kind of printer you buy.  If you’re printing documents to share with stakeholders, then you’ll need a printer that can produce high-quality documents.  If the printer is primarily for internal documents, then you can probably get away with something a little less expensive.

Printing Needs

The last question you’ll need to determine is what exactly you’re using the printer for.  If you need to print high-quality images and colorful graphics, you’ll be choosing something much different than if you’re printing grayscale text.

Types Of Printers

There are several types of printers that can meet your needs depending on what kind of business you run.

  • Multifunction printer. This type of printer works as a printer, fax machine, scanner, and copier all in one.  It saves space and money but may run into problems in the event of a jam.
  • Laser printer. This type of printer is fast, reliable, durable, and cheaper in the long run.  However, they usually cost more upfront and don’t print photos well.
  • Business inkjet printer. This type of printer can handle photos and print on a variety of paper.  It will also save you money in the long run with refillable cartridges, although it isn’t designed for high-volume printing.

If you’re looking for a reliable printer for your small business, then the Epson C5790 inkjet printer is a solid choice with copy, fax, printing, and scanning capabilities.  The Epson printer is a nice middle-of-the-road choice for your office, no matter what your printing needs.

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